Compusearch | PRISM: Post-Award Functionality

PRISM — Post-Award Functionality

Overview

Provides comprehensive contract administration features that fully support post-award activities including modifications, receiving, inspection, acceptance, invoicing, payment, and archiving.
Ability to set reminders of important events such as Option Item Expiration Date or Contract Deliverables
Due-In Date.
Expected renewal dates can be tracked by line item for recurring purchases.
Tracks vendor performance to support performance-based contracting.
Ability to record and track protests and claims.
Fully supports the closeout process using FAR closeout checklists as well as agency defined checklists based on type of award or site.

Receiving/Inspection/Acceptance

Provides a comprehensive receiving, inspection and acceptance capabilities to track the receipt and status of goods and services delivered.
Permits the receipt of partial shipments by line item.
Allows the user to designate inspection quantities.
Receiving personnel with access to the system can review pertinent receiving instructions and award data including delivery dates.
Inspection results can be recorded and tracked by line item.
The acceptance status of goods and services delivered can be recorded and tracked by line item.
Delivery and acceptance data required to process invoices is available online to facilitate the payment process.
Matches items received and accepted to items ordered.
For items received in a central location, PRISM notifies the requisitioner and buyer of delivery via the Inbox module.
Alerts users of late or pending deliverables.
Allows acceptance of excessive quantities by a given percentage (optional).

Invoice

Fully supports the invoice and payment certification process.
Invoices can be received electronically via electronic commerce or EDI or entered manually upon receipt.
Captures actual invoice amounts versus adjusted invoice amounts.
Three way matching reconciles items ordered with those received and invoiced.
Invoices can be routed electronically for approval.
Tracks payment certification (i.e., approval).
PRISM can be interfaced with the agency's financial solution to facilitate the invoice and payment process (optional customization).

Closeout

Fully supports FAR closeout procedures.
Supports the use of FAR closeout checklists.
Closeout checklists specific to the agency can be created for use.
Closeout checklists can be created based on site, document type (e.g., contract that exceeds $5 million), commodity (e.g., IT purchases) or other factors.
The closeout function automatically validates that all delivery orders/task orders and modifications pending for a contract have been fully executed prior to allowing closeout.
Closed out documents can be reopened as required.
Closed out documents can be viewed (read-only) and printed.
Documents associated with the award (e.g., modifications) are automatically closed when the award is closed.
The solution provides electronic notification of document closeout to appropriate users.
Closeout readies an award for archiving.

Archiving

Provides the ability to archive documents from the active database based on user-defined criteria that support NARA requirements.
PRISM's archive database is separate from the production database.
User with appropriate security rights initiates the archive process.
When an award/contract is archived, all associated documents, including supporting documentation and attachments, are also archived.
Archived documents can be viewed (read-only) and printed directly from the archive database.
Documents can be "unarchived;" that is, moved back into the production database if required.
Only documents with a status of "closed" can be selected for archive.
Documents can be selected for archiving individually or by date range.
Reports can be run on archived data without restoring it to the production database.
Multiple archive databases can be established as required.

Additional Information

Review Our Software License Agreement